pc support newsletter

 

Systems Development

The University of North Carolina at Charlotte

April 2005

 

Outlook – Managing Delivery and Read Receipts

Delivery and Read Receipts are the notices that you receive from Outlook whenever an email you send has been delivered to, and read by, the recipient.   The option to receive these receipts can be applied to individual emails, or globally, so that you receive a receipt for every email that you send.  While you might think this would clutter your Inbox with receipts, the truth is that you can set Outlook up to efficiently manage the way the receipts are handled.  Click here for details

 

Excel:  Adding Pop Up Notes to Cells

While Excel’s Data Validation feature is most commonly used to check data that is entered in a cell, it can also

be used to place “Pop Up” notes that will display when a user selects a cell  - this might be useful if you want to add some additional information or explanation to a cell entry.

 

Text Box:                                                         April Quick Tips            In Outlook, pressing CTRL+Y        will display the folder list. ------------------ Dragging an email to the Contacts  icon will automatically create a        new contact for the sender. The email itself will display in the large box on the Contact screen, but you can delete it if  you want.  

 

To add a Pop Up message to a cell:

Click in the cell and select Data, Validation from the Excel menu.

Whenever someone selects the cell, the message will “pop up”.  To remove the

Pop Up message, click in the cell and select Data, Validation from the Excel

menu, then select the Input tab.  Check “Clear All” then click OK.

 

Outlook – Keep Your Meeting Requests

By default,  once you accept a meeting request that was sent to your Inbox, Outlook moves the meeting request to your calendar, and the original request no longer displays in your Inbox.  You can change this behavior and have Outlook retain the meeting request in your Inbox, as well as add it to your calendar. In Outlook,  select Tools, Options, and on the Preferences tab, click Email Options.  Click Advanced Email Options.  Uncheck “Delete Meeting Request from Inbox when responding” and click OK until you exit all dialog boxes.   From now on, meeting requests will be retained in your Inbox as well as added to your calendar.

 

Word:  Fitting a Document on One Page

If you have a word document that is more than one page long, you can reduce it to fit on a page. Although the text on the page will be small and the page will print in columns, it might be useful for drafts of documents, etc.  Select File. Print from the Word menu, then in the Zoom section of the dialog box, indicate how many pages you want to fit on each sheet – for example, if you have a two page document that you want to print on one page, select 2 in the Zoom box, then click OK.

 

Questions or comments?  Please email jtfreed@email.uncc.edu