pc support newsletter Systems Development The University of North Carolina at Charlotte January 2006

Contents · Changing your Outlook password · Word: Right Aligned Tabs · Modifying a Distribution List in Outlook · 2006 Calendar Templates · Word: Viewing Multiple Pages · Word: Text Watermarks · Outlook: Person Names Smart Tags

Changing your Outlook password

Unlike Novell, Outlook does not force a periodic password change. However, all users should periodically change their Outlook password. The process is not very intuitive – here are the steps:

1. From the Outlook menu, select Tools, Options and select the Other tab.

2. Click Advanced Options

3. Click Custom Forms

4. Click Password.

5. Complete the dialog box. Your username is your email address (ie jtfreed) and the domain is: unccharlotte-nt

6. Click OK to exit all dialog boxes

Right Aligned Tabs in Word

To right align tabs in Word, first make sure that the ruler is visible (View, Ruler). On the ruler, double click the position where you want to set the tab stop. This opens the Tabs dialog box. In the box, select Right for the tab alignment, then select a “leader” if desired then click OK.

Outlook: Modifying a Distribution List for an Individual Email Message

When sending mail to a distribution list, the distribution list displays in the To field of the email message with a plus sign next to it.  Clicking the plus sign will replace the distribution list with the names of the individual members so that you can easily delete (or add) an individual who is not a member.  The delete/add action pertains only to the message you are currently sending - the distribution list itself is not affected.

2006 Calendar Templates available from Microsoft

Microsoft has a number of 2006 calendar templates available for download. If you are going to download a calendar template, make sure you download it for the correct software (a calendar created for Visio will not work in Excel). Once downloaded, the calendar opens and you can revise as needed, saving it when you are done.

http://office.microsoft.com/en-us/templates/CT011653371033.aspx

Word:Viewing Multiple Pages Outside of Print Preview

Most Word users are aware that multiple pages of a document can be viewed in Print Preview. However, you can add the Multiple Pages button to your Word Standard toolbar, making it possible for you to view multiple pages of a document without having to click Print Preview first. Here’s how:

1. From the Word menu, select File, Print Preview.
2. Right click the Print Preview toolbar and select Standard from the drop down menu list to display the Standard toolbar.
3. Right click the Print Preview toolbar again and select Customize from the drop down menu list.
4. While holding down the Ctrl key, drag and drop the Multiple Pages icon from the Print Preview toolbar to the Standard toolbar.
5. Close the Customize dialog box, and then close Print Preview. The Multiple Pages button should now display on your Standard toolbar.

NOTE: You can only view multiple pages in Print Layout View. If you are not in Print Layout View, select View, Print Layout from the Word menu.

Word: Placing a Text Watermark in a Word Document

You can place a watermark (ie Confidential) in a Word document in this manner:

1. From the Word menu, select Format, Background.
2. Select Printed Watermark.
3. Select Text Watermark
4. Select the desired options
5. Click Apply, then click OK, then click Close.
6. NOTE: For best results, print the document on a network printer. Some local printers do not print the complete watermark.

Outlook: “Persons Names” Smart Tags.

When sending email, you might notice a small box display next to the name of the intended recipient. Clicking on the box displays a drop down arrow. Clicking the arrow to setup a meeting with the person, add to contacts, etc. Person Names Smart Tags are NOT set by default.  To set them, select Tools, Options, and on the Other tab, select "Enable the Person Names Smart Tags".

Questions or comments? Contact jtfreed@email.uncc.edu