PC
Support Newsletter Systems Development The November 2004
While it is
not possible to assign categories to the Flags that Outlook provides for
flagging email, you can get around this limitation by creating a “Flag”
toolbar to contain all of the flags you use and a name for each of
them. For example, the toolbar could consist of the Red Flag
(Important), the Blue Flag (Banner), the Yellow Flag (Personal), the Green
Flag (Research) and the Orange Flag (Review). The Flag Complete icon can also be
included. You can then tell at a
glance what each flag indicates and quickly flag email by clicking the
appropriate icon. Click here for
details
Outlook
– Assigning Categories to Email Flags
When you paste
text in a document, Word displays a little “Paste Options” icon. Some people find this icon helpful, some
do not. If you would like to
eliminate the Paste Options icon from displaying whenever you paste text: From the Word menu, select Tools, Options. Select the Edit tab Clear the “Show Paste Options Buttons” check box Click OK.
Word –
Eliminating the Paste Options Icon
Word: Quick and Easy Bullets
To begin a bulleted list in Word, type two dashes, a
space, then begin typing the first line of your bulleted list. Press Enter
to continue to add bulleted items. NOTE: (If this does not work, select Tools,
Autocorrect Options and select the “AutoFormat as You Type” tab. Click on “Automatic bulleted list” to
enable this option. Notes: ·
If a bulleted item will contain more than 1 line of
text, press Shift+Enter after each line. ·
To stop the bulleted list and return to normal text,
press Enter twice.
Excel Tips
- To place a checkmark in a worksheet, format the cell with Marlett font and type the letter “a” (without the quotation marks).
- Excel recognizes an equal sign as the beginning of a formula. However, to type an equal sign that you do not want to considered as a formula, type an apostrophe in front of the equal sign.
- If you have more than one worksheet that must contain the same data (ie column headings), hold down the CTRL key and click each worksheet tab to select the sheet. When all of the sheets have been selected, click in a cell on sheet 1 and begin to type your data. The data will be entered into all selected worksheet. When you are done, click any worksheet tab to “ungroup” the worksheets.
- To toggle between viewing formulas and values, press CTRL + `(single left quotation mark, located on the same key as the tilde ~ symbol).
- To quickly format a cell, click in the cell and press CTRL +1 to open the Format Cell dialog box.
Outlook: Please Open this HTML message to print it
When you right click a message in your Inbox and select Print from the shortcut menu, you may receive this message: “Please open this HTML message to print it.” Microsoft has acknowledged that this is an issue with email messages that are formatted with HTML. Since the format of an email message is determined by the sender, there is no way to get around the message other than opening the email prior to printing it. One more note: In Outlook 2003, this behavior does not seem to occur if the Reading Pane is visible (View, Reading Pane).
Word: Spell Check Ignores Words in Uppercase
By default, a Word spelling check ignores words that are all uppercase. To change this option and have word spell check upper case words, select Tools, Options, and on the Spelling and Grammar tab, de-select “Ignore Words in UPPERCASE”
Newsletter Archives at PC Support Newsletters
Address questions or comments about this newsletter to Judy Freed, Systems Development